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Cloud Email Encryption Services 
Add encrypted email service to your TS Tech Cloud Hosted Exchange Email Solution

Protect confidential data and comply with government regulations such as HIPAA and PCI.

By adding the Email Encryption Service to your TS Tech Cloud Hosted Exchange Email Solution you protect your clients and patients with automatic email encryption based on keywords.  This key service features centralized policies to manage the encryption and will assist your organization in reducing the risk associated with a breach of confidential data.

Encryption Services You need:

 

Automatic – Automatic encryption services enforce compliance based on pre-defined policies and rules reducing human error and minimizing the risk of security breaches.

Comprehensive – Monitor email content, identify confidential information leaving your company and track where it is being distributed.  Encrypted email is a critical piece of your company's overall privacy strategy, and an absolute must for health care, legal, and financial industries as well as for businesses operating in states with privacy protection laws.

Easy to Use – No additional software or plug-ins are required, simply type an email and hit send, our comprehensive and automatic policy based encryption will do the rest.

 

How it works:

Write a message– Type out an email message as you normally would in Outlook, Entourage, web access or on your mobile phone and hit send. 

Server Policy Check – Your email server will inspect the subject and body of your email looking for key words found in our pre-defined dictionary of encryptable terms and if any are identified automatically encrypt the message.

Template Message Delivered– The original recipient of the message will receive a note stating that you are sending them an encrypted email via the TS Tech Cloud message pickup center.  The email will prompt the recipient to log in to the secure message center to retrieve the message.

Retrival – The original recipient will connect to the secure message center, verify their identity and retrieve and reply to the message as required. 

 

 

Automatic Encryption Templates:

Current Procedural Terminology (CPT)  - American Medical Association's CPT codes and their descriptions.

Dental Terminology – A list of Dental Terminology from the ADA.Org dictionary with over 225 words used in dentistry.

International Classification of Diseases (IDC) – The most common form of communicating a disease or condition including both the 9th and 10th Clinical Modifications.

Health Care Common Procedure Coding System (HCPCS) – The most common form of communicating ancillary services and supplies that are billed to third party insurers.

National Drug Codes (NDC) – The common codes for medications that are prescribed or ordered.  The Food and Drug Administration (FDA) and Centers for Medicare and Medicade Services (CMS) mandate the format for NDC codes.

Claims Adjustment Reason Codes and Remark Codes (CARC/RARC) – The most common standards used by health insurers to describe a payment made for a service line that has been submitted on a claim.

Inpatient Fee For Service Codes (FFS) – These codes are used to designate inpatient fees incurred by a patient.

National Provider Identifier – NPI is a unique 10-digit code number that the CMS issues to registered health care providers in the US and is used by payers such as insurance companies to issue payment to the provider.

US Social Security Numbers – The de facto form of national identification for individuals.

Protected Health Information (PHI) – Keywords indicating a likely inclusion of some PHI

"Secure" – By placing the word Secure in the subject line of an email.

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Encrypted Exchange Assists with Regulatory Compliance:

Health Insurance Portability and Accountability Act (HIPAA).

California Security Breach Notification Act (SB 1386)

Massachusetts Encryption Law (201 CMR17.00)

Sarbanes-Oxley Act (SOX)

Gramm-Leach-Bliley Act (GLBA).

Payment Card Industry Data Security Standard (PCI)

 
 
Do I need to worry about encrypting my email?

If you deal with information that identifies peoples health or finances, you need to be thinking about email encryption.  

It is just too big a risk, and too innocent a mistake to send protected health information or a social security number through email.  Sending this information un-encrypted is gambling with privacy laws, and reckless neglect towards your patients or clients.  Protect all that you have worked so hard for by subscribing to the automatic encryption services offered by TS Tech.   
It is smart to protecting your business against accidental disclosure of protected information, it is a social responsibility, and in many cases, it is the law. 

 
Take the first step to protecting your business against lawsuits and liability by encrypting sensitive information in email - If you are ready to protect your business by encrypting your organizations email, complete the form below and a member of our team will be in touch within 24 hours to discuss the service and provide a demonstration.
 

*Email
*Company Name
*First Name
*Last Name
*Address 1
*City
*State/Province/Region
*Zip/Postal Code
*Phone
 
Security Code*