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Cloud Email Encryption Services

Add encrypted email service to your TS Tech Cloud Hosted Exchange Email Solution


Protect confidential data and comply with government regulations such as HIPAA and PCI.

By adding the Email Encryption Service to your TS Tech Cloud Hosted Exchange Email Solution you protect your clients and patients with automatic email encryption based on keywords. This key service features centralized policies to manage the encryption and will assist your organization in reducing the risk associated with a breach of confidential data.


Encryption Services You need:

Automatic - Automatic encryption services enforce compliance based on pre-defined policies and rules reducing human error and minimizing the risk of security breaches.

Comprehensive - Monitor email content, identify confidential information leaving your company and track where it is being distributed. Encrypted email is a critical piece of your company's overall privacy strategy, and an absolute must for health care, legal, and financial industries as well as for businesses operating in states with privacy protection laws.

Easy to Use - No additional software or plug-ins are required, simply type an email and hit send, our comprehensive and automatic policy based encryption will do the rest.


How it works:

Write a message- Type out an email message as you normally would in Outlook, Entourage, web access or on your mobile phone and hit send.

Server Policy Check - Your email server will inspect the subject and body of your email looking for key words found in our pre-defined dictionary of encryptable terms and if any are identified automatically encrypt the message.

Template Message Delivered- The original recipient of the message will receive a note stating that you are sending them an encrypted email via the TS Tech Cloud message pickup center. The email will prompt the recipient to log in to the secure message center to retrieve the message.

Retrival - The original recipient will connect to the secure message center, verify their identity and retrieve and reply to the message as required.


Encryption Policies:

Automatic Encryption:  Not sure when a message needs to be encrypted?  Enabiling the automatic encryption policy will trigger the mail system to encrypt any message when it contains protected information that matches a policy including:

  • Social Security Numbers
  • Violates HIPAA by containing health info or personal identifier
  • Violates Financial Services Regulations (GLB, SOX, FINRA) by looking for financial terms or credit card numbers
  • Violates UK Privacy Policy by containin National Insurance Numbers or Drivers License Number
  • Violates California Privacy Law (Cal Civ Code 56.06, 1785.12.1,1798.29, 1798.82)
  • Violates Massachesetts Law 201 CMR 17.00
  • Violates Nevada Law NRS 5597.970
  • Violates Washington Privacy Law RCW 19.255.010

Manual Operation - Selecting Manual operation will enable you to encrypt messages by entering "SecureMail" in the subject line of an email giving you control over what messages are encrypted.

Sign Up For Email Encryption!


Encrypted Exchange Assists with Regulatory Compliance:

Health Insurance Portability and Accountability Act (HIPAA).

California Security Breach Notification Act (SB 1386)

Massachusetts Encryption Law (201 CMR17.00)

Sarbanes-Oxley Act (SOX)

Gramm-Leach-Bliley Act (GLBA).

Payment Card Industry Data Security Standard (PCI)


Do I need to worry about encrypting my email?

If you deal with information that identifies peoples health or finances, you need to be thinking about email encryption.

It is just too big a risk, and too innocent a mistake to send protected health information or a social security number through email. Sending this information un-encrypted is gambling with privacy laws, and reckless neglect towards your patients or clients. Protect all that you have worked so hard for by subscribing to the automatic encryption services offered by TS Tech.

It is smart to protecting your business against accidental disclosure of protected information, it is a social responsibility, and in many cases, it is the law.

Take the first step to protecting your business against lawsuits and liability by encrypting sensitive information in email - If you are ready to protect your business by encrypting your organizations email, complete the form below and a member of our team will be in touch within 24 hours to discuss the service and provide a demonstration.

Encrypt Your Email

encrypted-email

By adding the Email Encryption Service to your TS Tech Cloud Hosted Exchange Email Solution you protect your clients and patients with automatic email encryption based on keywords. This key service features centralized policies to manage the encryption and will assist your organization in reducing the risk associated with a breach of confidential data..

Sign Up

Why the Fuss over Encrypting Email?

FREE White Paper Download

encrypted-email

This white paper explains the importance of email encryption, as well as the benefits of conducting regular risk assessments and achieving compliance with HIPAA, HITECH, and more.

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